Archives Donation Form

The Idaho State Archives seeks original material with enduring historical value and strong ties to Idaho. In addition to our role as the official repository for the State of Idaho we also accept private donations of a wide variety of materials including documents, letters, diaries, maps, photographs and more. Each prospective donation is reviewed by the Idaho State Archives Collections Committee to evaluate its relevance and potential inclusion to the permanent collection.

Archives Donation Form

  • Complete the Following Questionnaire

    Please answer each question in detail. Your responses will facilitate a complete review of each potential donation by our Collections Staff. Submit the completed form along with images of the materials you wish to donate. Please do not send collections to the Archives before you receive a response from staff.
  • Date Format: MM slash DD slash YYYY
  • (Please include the creator of the collection, what purpose did the collection serve, are the persons, organizations, places and/or subject matter identified, how was the collection used, custodial history i.e. how did the collection come to be in your care)
  • (What types of materials are included i.e. photographs, correspondence, diaries, scrapbooks, personal papers, organizational records, audiovisual material, digital material, what subjects/topics are covered, and what is the historical significance to Idaho)
  • (What is the physical condition of the materials i.e. stable or unstable (tears, mold, brittle, pest damage, fading) and how is the collection arranged or organized, are there framed and/or oversize items, obsolete media)
  • (Oversize materials, estimated size of collections in cubic ft./linear ft., number of items or boxes)
  • Are there any known copyright restrictions to access or use regarding this collection? If you own the copyright, are you planning to transfer your rights to the Idaho State Historical Society? Are there any known legal restrictions regarding access to the collection? Can the collection be opened to the public once the collection has been processed?
  • Where is the collection located? Are you able to mail or transport the collection to the Idaho State Archives?
  • Drop files here or
    Please note that the maximum total file size for the form submission is 25 MB. If files exceed 25 MB, the form will not be processed.
  • *Submission of this form does not guarantee acceptance of materials for donation.