Idaho State Records Management
The Idaho State Archives (ISA) and Research Center provides public access to records of fiscal, administrative, legal, vital and long-term research value to the citizens, and government of Idaho.
ISA provides access to 123,000 cubic feet of government records for state, county, and city governments including, state agencies, municipal police, county sheriff offices, and the majority of district and magistrate courts.
In addition to the Attorney General's official permanent records law, Idaho State Archives collection includes, but is not limited to, business and organizational records, vital records, newspapers, books, periodicals, oral histories, military records, maps, blueprints, photographs, microfilm/fiche, and digital assets.
To transfer records you will need to contact the Idaho State Archives by phone or email to receive approval of the transfer and to make arrangements. The required form is the Idaho State Archives Transfer Form. Transfer form instructions and requirements of how to box and label material is found here.
Examples of County and City Governments Holdings:
- District and magistrate court records such as civil, criminal, divorce decrees, probated estate, guardianship, and
- Law enforcement, tax assessment, meeting agendas and minutes, mortgages, deeds, election records, school,
highway, and water right records.
- Records of boards, commissions, districts, including correspondence, planning and zoning site drawings, and minutes, financial records, and governing ordinances.
Examples of State Agency Holdings:
- Gubernatorial records.
- House and Senate bills, legislative records.
- Elections, business incorporations.
- Civil and criminal records.
- Law enforcement to include sex offender registry, investigative records, victims compensation, Juvenile Corrections (education and medical) and Department of Corrections Inmate case files.
- Fiscal administrative and operational records.
- Agency agendas and minutes.
- Licensing and employee records.
- State land deeds, infrastructure drawings and blueprints (includes water, sewage, fire protection, buildings, bridges, highways.)
- Vital records: birth, death, marriage, and divorce decrees.
- Territorial Records.
Agencies collect information and create records in support of their mission as required by Idaho code and administrative rules. As a custodial partner with government agencies, the State Archives collects, provides access and security, manages and preserves records of fiscal, administrative, legal and long-term value to the citizens and government of Idaho.
Records Services Provided by Idaho State Archives:
- Implement records management practices.
- Coordinate access and retrieval for federal, state agencies, counties, cities, and the public.
- Deliver of records through fax, scan, or certified copies.
- Certify and authenticate.
- Unless exempt by law, provide public right to examination of records.
- Provide accessibility for State Agency or independent public, and corporate.
- Authorize records disposal.
- Provide optimal environmental storage.
- Provide 24/7 facility security.
- Provide on-site access for Government Agencies, Monday –Saturday.
Do You Know Where Your Records Are?
If you are a records manager and would like to request an inventory of your agency or government’s holdings in the Idaho State Archives, submit an e-mail request.
If you are a records manager and interested in the Records Services provided by the State Archives, please contact the State Archivist for information and a tour.
If you need guidance regarding retention requirements for official records, review the State of Idaho Records Management Guide; Idaho Association of Cities retention of records; and the Records of Enduring Value report.